Arboretum Primary School
Coronavirus (COVID 19): Full Opening Plan
About our Coronavirus (COVID-19): Full Opening Plan
The government has confirmed that attendance will be mandatory for all pupils from 8 March 2021. While coronavirus (COVID-19) remains in the community, the government has confirmed judgements must be made at a school level about how to balance and minimise any risks with providing a full educational experience for children and young people.
It’s important that schools put in place proportionate protective measures for pupils and staff, which also ensure that all pupils receive a high-quality education that enables them to thrive and progress.
We have created this plan in line with guidance from the government (issued 22/02/21).and we will be updating this template as appropriate in line with any new advice.
About this plan
This plan outlines how Arboretum Primary School will operate with all pupils in attendance, including the infection control measures that will be in place to ensure our school community is safe and supported. We will also use this plan to outline some of the particular considerations we will be foregrounding during the initial return period following the partial school closure.
Preparation for welcoming all pupils back to full on-site provision has been undertaken by the headteacher and other senior members of staff. Plans have been checked and approved by both the Local Governing Body and Derby Diocesan Academy Trust (DDAT) before pupils and staff members returned.
The school will continue to work closely with:
This is a live document that will be reviewed by the headteacher in conjunction with other key stakeholders as and when public health and government guidance changes.
Please note: This plan operates in conjunction with the following school documents, which we will maintain up-to-date at all times:
Key terms for readers of this plan
The following acronyms, some of which are new or highly specific to the current coronavirus (COVID-19) circumstances, have been outlined here to support readers using this plan.
[Secondary schools only] ATS
Asymptomatic testing site
Clinically extremely vulnerable
Elective home education
Lateral flow device
Polymerase chain reaction
Shielding patient list
All pupils are expected to return to full-time on-site provision in the week on the 8th March. Attendance is mandatory in line with the usual rules, i.e. parents have a legal duty to secure their child’s regular attendance at school.
Where pupils routinely attend more than one setting, they will be permitted to continue to do so, and the school will work in collaboration with the other setting(s) to address any potential health and safety risks.
We will record attendance in line with the following requirements, in addition to the usual duties for recording attendance:
Clinically extremely vulnerable (CEV) individuals
We will follow any changes to public health advice regarding the attendance of clinically extremely vulnerable (CEV) individuals, ensuring we offer all possible support to learn or work remotely where CEV members of the school community are unable to attend the school site.
We may request a copy of the shielding letter received by CEV pupils or staff to confirm their attendance status.
Clinically vulnerable (CV) individuals, including pregnant staff, as well as those who were previously but no longer CEV and those who live with CEV individuals can, and are expected to, attend the school site.
We recognise that it is very possible that some staff members, pupils and their families, may feel reluctant or anxious about returning to school following the partial closure. Although we will impress the importance of attending the school site, we will also be sensitive to these worries, particularly where staff or pupils may be at increased risk from coronavirus.
We will encourage staff members to raise any concerns with their line manager, and for pupils or their parents to get in touch with the headteacher to talk through the health and safety measures in place at the school. We will endeavour to accommodate any additional requirements to support the full attendance of these individuals at school where possible.
Engaging vulnerable pupils
Where a vulnerable pupil does not attend school, including if they are following public health advice, e.g. self-isolating, the school will:
Elective home education (EHE)
The school will be aware that there may be increased numbers of parents seeking to commence elective home education (EHE) for their children following the partial school closure. Although EHE will not be immediately considered as posing a high risk to pupil safety, staff will be aware that if they have any concerns regarding a pupil whose parent is opting for them to begin EHE, they should raise these with the DSL immediately. The DSL will coordinate with the LA and other relevant authorities as necessary.
We will also ensure we identify those pupils at risk of persistent absence and disengagement prior to fully opening, including vulnerable pupils, potential newly vulnerable pupils, pupils with a record of persistent absence and pupils who have struggled to engage with school during the period of partial closure.
Our risk assessment will be revisited and updated before the school reopens fully to all pupils, to consider additional risks and control measures and ensure the safety of all pupils and staff. We will consult with staff as part of the assessment, to ensure everyone’s needs are understood and accounted for, and ensure all staff receive a copy of the updated risk assessment. A copy of this updated risk assessment will be held and available to view via the school website.
The relevant health and safety measures outlined in the school’s Infection Control Policy will be implemented at all times as the school opens fully.
To reduce the risk of transmitting coronavirus in our school, we expect staff, pupils and visitors to follow the social distancing measures in place. We do expect pupils to follow these rules where they apply; however, we recognise that some pupils may be unable to fully understand or enact social distancing principles, e.g. because they are very young or have complex needs. The school will continue to work with all pupils to ensure their safety and positively reinforce good social distancing behaviour.
Pupil group arrangements
To maximise the effectiveness of social distancing with all staff and pupils attending school, pupils are in set consistent class groups, or bubbles. Where possible, the school will operate with one classroom teacher in each bubble, alongside any required TAs or SEND support staff. If it becomes necessary, however, all members of teaching staff are able to operate across all bubbles in order to facilitate the delivery of the full school curriculum. We will communicate any changes in bubble arrangements to staff as soon as practicable.
Within the bubble:
Pupil bubbles may be relaxed in order to facilitate specialist teaching, wraparound care and transport to the school site.
Start and finish times
We recommend that pupils are dropped off or picked up by only one accompanying adult.
We ask that parents do not enter school buildings or gather in groups on or outside of the school premises when dropping off or collecting their child.
Start and finish times for staff will not be staggered – staff should continue to arrive at and leave the school site as normal.
Moving around the school
Movement around the school will be restricted in most circumstances to minimise the risk of bubbles mixing or coming into contact with one another. When moving around the school, pupils will be expected to remain within their bubbles except to use certain facilities, e.g. toilets.
Unless exempt, staff and visitors are required to wear face coverings when moving around communal areas of the school where it is particularly difficult to maintain social distancing, e.g. corridors and staircases. More information is available in the Face coverings section below.
Staff are not to use the staff room for refreshment purposes. Food and drink is to be consumed in their own rooms.
Increased hygiene practices
We will be enforcing increased hygiene measures across the school site to ensure that good hand and respiratory hygiene are consistently maintained.
We expect all individuals on the school site to follow these rules; however, we recognise that some pupils may be unable to fully understand infection control principles, e.g. if they are very young or have complex needs. The school will work with all pupils to ensure their safety and positively reinforce good infection control behaviour where necessary.
Staff, pupils and visitors are expected to adhere to the following key measures:
In order to support the consistent adherence to the above measures, the school will ensure:
The school will recognise that staff who work with pupils who spit uncontrollably, and pupils who use saliva as a sensory stimulant, or struggle with the ‘catch it, bin it, kill it’ approach, may require more opportunities to wash their hands.
Enhanced cleaning measures
An enhanced cleaning schedule will remain in place to ensure more frequent cleaning of rooms, shared areas, frequently touched surfaces and resources, and resources used for the delivery of therapies where possible. The DDAT hygiene standards will be used to determine the minimum requirements.
Where cleaning resources is not possible in between uses, resources may be restricted to one user or will be left unused for a period of 48 hours (72 hours for plastics) between use by different individuals.
Pupil groups will be allocated their own toilets and all toilets will be cleaned more frequently.
Bringing items into school
To minimise the risk of potentially transmitting infection between households and the school, we will ask that staff and pupils do not bring non-essential items from home into school with them – this includes items intended for recreational use during breaks and lunchtimes, e.g. footballs. Staff and pupils will be able to take items from school, e.g. books, home with them if needed, provided that these items are properly cleaned before and after being in their homes. The following equipment can be brought to school:
To help reduce the spread of coronavirus in school, we will ensure it is well ventilated whilst maintaining a comfortable temperature.
Where possible, we will:
To balance the need for increased ventilation while maintaining a comfortable temperature, we will also:
We will engage with our local immunisation providers to provide immunisation programmes on site as normal, ensuring these are delivered in line with our control measures.
Face coverings and PPE
We will expect all staff and adult visitors, other than those exempt, to wear face coverings when in areas of the school site where social distancing between adults cannot be maintained, e.g. in corridors and communal areas. Pupils will not be required to wear a face covering at any time when on the school site.
We welcome members of our school community in wearing transparent face coverings, as these will better support those who rely on lip reading, clear sound or facial expressions to communicate. For those who rely on visual signs for communication, or who provide direct support to those individuals, we will not expect them to wear face coverings, in line with public health advice.
We will remind our staff and pupils that face visors or shields should not be worn in place of face coverings, as the government believes they are of reduced efficacy in terms of limiting aerosol transmission of coronavirus. Where a face visor is required in place of a face covering, e.g. to support lip reading, the school will complete a specific risk assessment for its use, and ensure the visor is cleaned thoroughly and regularly.
The school will provide clear instructions on how to put on, remove, store and dispose of face coverings. This includes:
The school will have a contingency supply of face coverings available.
Personal protective equipment (PPE)
Staff will use PPE if:
The school will inform all members of the school community, including visitors, that they must not enter the school premises if:
They display symptoms of, or tests positive for, coronavirus.
Anyone with whom they are in a household, support, or childcare bubble displays symptom of, or tests positive for, coronavirus.
They are required to quarantine following a visit to a country outside the UK’s current travel corridors.
We will also ensure all members of the school understand that if they are instructed to self-isolate by NHS Test and Trace or the PHE local health protection team, they have a legal obligation to comply.
The symptoms of coronavirus will be reiterated to all members of the school community, including:
If a staff member starts to display symptoms of coronavirus at school, the school will take the following immediate actions:
If a pupil starts to display symptoms of coronavirus at school, the school will take the following immediate actions:
Where staff and pupils are not at school, we will ask that individuals please notify the school office via telephone as soon as possible if:
Individuals who display symptoms, or who receive a positive result from an LFD test, will be instructed to begin self-isolating immediately, will be advised to book a polymerase chain reaction (PCR) test and to notify the school of the result as soon as possible. See the Testing section of this plan for information on accessing a test.
If an individual is sent home from school to self-isolate and receives a positive PCR test result, they must self-isolate for a full 10 days after the day their symptoms began. If they receive a negative test result, they may return to school, provided they are well and no-one else in their household is displaying coronavirus symptoms.
It is also important that if someone in an individual’s household tests positive for coronavirus, the individual self-isolates for a full 10 days following the day of the onset of the symptomatic person’s symptoms, or of the day of the positive test result if they are asymptomatic. The individual must complete this 10-day period of self-isolation, even if they themselves receive a negative test result during this period.
The school will report any confirmed or suspected cases of coronavirus to the government through the education setting status form.
To meet our duty to engage with the NHS Test and Trace process, we will ask that all members of our school understand that they should be ready and willing to:
All testing will be conducted in line with the school’s Rapid Testing Policy at all times.
The school will ensure that all relevant individuals are informed of and understand the rapid-result asymptomatic programme. Participation in the rapid-result testing scheme is strictly voluntary, although the government strongly encourages eligible individuals to participate where possible. The school will require formal, prior consent from any individual participating in the programme, both to conduct the tests and for the school to record their data. If any individuals are concerned about their participation in the scheme, we ask that they discuss this with the headteacher. No individual will be required to undertake a rapid-result test in order to attend school.
Staff will continue to self-test with LFD tests twice per week at home, and must report their results to NHS Test and Trace as soon as each test is completed, either online or by telephone as per the instructions in the test kit. This applies whether the result is positive, negative or void. Staff will also be asked to share their results with their school to help with contact tracing. No pupils will undertake LFD testing.
Access to home testing kits
The school has also received a supply of home testing PCR kits from the DfE. These will only be offered to individuals in the exceptional circumstance that we believe they may have barriers to accessing PCR testing elsewhere. For example, if we believe a self-isolating staff member is unable to access a test quickly, we will consider offering them a testing kit in order to facilitate their quick return to school – this return will depend on them testing negative and not having been in close contact with a confirmed positive case. We will ensure this testing kit is delivered to the self-isolating staff member in a manner which observes government health guidance on self-isolation, e.g. we may deliver the kit via post.
Additional testing kits will be ordered to the school if our supply is running low to ensure we always have emergency reserves, although our use of them will remain sparing. Testing kits will only be provided to adults over the age of 18, either for their own use or on behalf of their child. The kits will be stored securely at ambient room temperature (5-22°C).
Pupils and staff will be encouraged to access a PCR test themselves by visiting a testing site, ordering a test online or calling 119.
For tests conducted outside of school, e.g. at testing centres, we will ask staff to inform us immediately of their test results. If a staff member tests negative, they feel well and no longer have symptoms, they may return to school. If they test positive, they will be asked to self-isolate for 10 days and return to school only once they do not have symptoms other than a cough, or a loss of or change in their sense of smell or taste.
If we are informed of a positive test result, we will contact the dedicated NHS advice service via the DfE Helpline on 0800 046 8687 as soon as possible. We will work with the NHS team of advisers to understand the action we need to take – including working with the local health protection team (HPT) if the situation is escalated. The situation will be monitored closely, and staff will be advised of our plans via letter. The school will also report all positive cases to the DDAT central team.
To prepare for this possibility, we will be keeping a record of all pupils and staff members in each group, and any close contact that takes place between pupils and staff in other groups.
If we have two or more confirmed cases within 14 days, or experience an overall increase in symptom-related absences, we will work closely with the local HPT, which may result in larger numbers of pupils isolating at home as a precautionary measure.
The NHS COVID-19 app will be available to download for staff and for pupils aged 16 and over. The app alerts people who may have been exposed to coronavirus that they will need to either begin rapid-result testing or self-isolate.
The school has not changed its existing mobile phone policies as a result of the app.
The school asks that staff familiarise themselves with the six key features of the app, which are explained in government guidance on the app. It is possible that the app could notify a pupil that they are a close contact of positive case while they are present on school premises and as a result, we ask all staff members to ensure that pupils are aware that they must inform a member of staff should they receive such a notification. As it is also possible that the app could notify a member of staff that they are a close contact of a positive case while they are present on school premises, we ask all staff to be aware that in such an instance they are to inform their line manager immediately.
We will consider what action to take in order to ensure continuity of education in the instance that several staff members are informed at the same time and begin self-isolating.
Although pupils aged under 16 are not advised to have the app, we ask that all staff be realistic about the likelihood that many will. All pupils will be made aware of the school’s approach to the app, with supporting materials, e.g. posters, considered to remind pupils how to use the app correctly. We ask that staff respond to a pupil under 16 receiving a notification to self-isolate the same way as they would respond to an older pupil.
The Trust DPO will review the school’s existing privacy notices to confirm that the app’s use is covered, e.g. in relation to how the information a pupil may provide from the app is managed and balanced with the need to inform people affected.
The headteacher will consider circumstances where the app’s check-in feature will be used, alongside the creation of NHS QR posters, e.g. if we host an event with external guests on the premises, or if the premises are let out to external providers during out-of-school hours.
The school will ensure that any alterations to staffing deployment are communicated to all affected individuals in a timely manner. Any proposed changes in role or responsibility will be carried out in line with the school’s safeguarding obligations to ensure that staff members have undergone the appropriate checks for the activity in question.
Supply staff and other temporary workers will be able to move between schools, but we will be considering ways to minimise the number of visits to school. If it is necessary to use supply staff and welcome visitors to the school, these individuals will be expected to comply with our arrangements for managing and minimising risk.
We will consider using longer assignments with supply teachers and the possibility of establishing a minimum number of hours across the academic year for supply and support staff.
We will consider the most effective ways to host ITT trainees, discussing options with the relevant ITT providers.
To support NQTs and ensure they can settle in quickly, we have planned suitable monitoring and support programmes.
All staff will need to be available to work in school during term-time.
We are aware that if staff choose to travel abroad over the school holidays, their return travel arrangements could be disrupted due to factors beyond their control in relation to coronavirus. We will take steps to establish whether any members of staff have pre-booked holiday which may lead to a need to quarantine and will discuss this with the DDAT HR team.
Where it is not possible to avoid a member of staff having to quarantine during term-time (not necessarily due to travel), we will consider if it is possible to amend their working arrangements temporarily and enable them to work from home. If we are not able to amend working arrangements, we will make the necessary considerations surrounding pay.
We may consider using volunteers for support, particularly if some members of staff are temporarily unavailable. Where volunteers are used, we will continue to follow the usual checking and risk assessment processes, in line with our Child Protection and Safeguarding Policy.
We will continue with our usual recruitment processes, carrying out all pre-appointment checks and interviews in line with public health advice.
Training that was given to the staff prior to the school fully opening regarding the additional infection control measures, e.g. in relation to social distancing or remote learning, will be refreshed and updated when necessary.
Staff will be made aware of any changes to government guidance in all relevant areas as soon as possible.
The school will ensure all pupils are given the support needed to make good academic progress, focussing in particular on pupils who may have been at increased risk of lost learning during the pandemic, e.g. pupils with SEND, vulnerable pupils or otherwise disadvantaged pupils.
The school has developed a Coronavirus (COVID-19): Catch-up Funding Plan, which sets out how the school will allocate its catch-up funding, and its aims for the impact of this funding on supporting pupils’ progress. This plan will be kept up-to-date with any announcements regarding changes to government catch-up funding, with any changes shared with all relevant stakeholders as soon as possible.
Where coronavirus restrictions prevent us from delivering the EYFS in full, we will refer to the government’s disapplications of specific EYFS requirements.
EYFS staff will be encouraged to focus on identifying and addressing gaps in learning, particularly in key skills, e.g. language, early reading, phonic knowledge and mathematics. Personal, social, emotional and physical development may also be prioritised, to address areas of pupils’ development that may have been most affected by partial closures.
Staff will be encouraged to focus on identifying and addressing gaps in learning, particularly in key skills, e.g. phonics, reading, vocabulary acquisition, writing and mathematics. The curricula, however, will remain broad and ambitious, in line with our usual curricula planning.
Relationships education, RSE and health education
We will begin delivering the appropriate statutory RSE and health education from the Summer term 2021, in line with our RSE and Health Education Policy.
Teachers will be trained to deliver content on mental health and wellbeing, and we will continue to support teachers in this delivery.
Music, dance and drama
The school’s music, dance and drama provision will continue, in line with the school-wide infection control and social distancing measures, and with appropriate additional mitigations in place.
Additional mitigations for these subjects include:
PE and sport
PE and sport provision will continue, in line with the school-wide infection control and social distancing measures, and with appropriate additional mitigations in place. We will only provide team sports listed on the government’s ‘Return to recreational team sport framework’.
Additional mitigations include:
Any pupils unable to attend the school site when following public health advice, either shielding or self-isolating, will receive high-quality remote education in line with all the requirements set out in the school’s Pupil Remote Learning Policy.
We will maintain information regarding our remote education offer on the school website, in line with our legal duties.
The Behaviour Policy will account for social distancing rules and other expectations of pupils. The policy will also detail how these rules and expectations will be enforced, and the consequences for deliberate and persistent breaking of these rules, bearing in mind that some pupils will not understand the need for social distancing and may find the rules difficult to adhere to. Pupils and their parents will be informed about any changes to the Behaviour Policy.
We will work with any pupils who struggle to re-engage in school and are at risk of being persistently disruptive by providing support for overcoming barriers to behaviour and to help them reintegrate back into school life.
We will also work with the LA and other relevant authorities to ensure our provision for pupils with SEND supports them to have a smooth transition through the school’s resumption of full provision, minimising any disruption where possible. Where pupils with complex needs are disrupted and this impacts on their behaviour, however, we will manage this with due sensitivity and use the behaviour to inform an improved support structure for these pupils during this time.
Expectations of staff
Staff will be asked to make sure they have read the school’s updated Behaviour Policy and know what role in it they are being asked to take.
We understand that following some of the infection control principles will be extremely challenging to follow and to enforce, so staff will not face any stringent action if they are unable to follow or enforce them at all times. If a staff member is unable to follow these principles, they should speak to their line manager.
Ensuring safeguarding arrangements remain effective and updated in response to changes while the school transitions to opening fully is a key priority.
Our Child Protection and Safeguarding Policy will be updated to ensure it reflects the considerations relevant to the return of more pupils.
We will continue to ensure that:
Identifying and supporting newly vulnerable pupils
We are aware that some pupils may have been at an increased risk of experiencing harm during the lockdown period, particularly as they may not have been seen by staff at the school or other agencies. Others may not have provided cause for concern before the lockdown period but have since experienced significant harm during their time at home – these pupils will form part of a newly vulnerable group.
We will continue to take steps to identify and support these pupils as they return to school, accounting for the fact that these pupils may include those that would not usually be considered ‘at risk’.
The DSL and their team will be given time and support to enable them to organise and manage their workload effectively. This will include re-engaging with external agencies and ensuring staff, pupils and pupils’ families are informed of any services whose work practices may have changed due to the lockdown period.
Where necessary, safeguarding training will be refreshed for staff to ensure everyone is able to respond appropriately to disclosures from pupils and identify signs that could indicate a pupil has experienced significant harm, e.g. changes in behaviour. This training will be provided in the form of full school training, staff briefings and online courses. The training will reflect any updates included in ‘Keeping children safe in education 2020’ (KCSIE).
KCSIE includes a particular emphasis on mental health, which will be key to support for pupils at this time. The definition of safeguarding includes mental health explicitly. We will ensure staff are aware that it will take time for pupils to re-establish their relationships with staff and to process their experiences of lockdown. This means that it may take time before pupils are able to share their experiences. Staff will be reminded that just because a disclosure is not immediate, it does not make it less valid or important.
Pupils may also express any trauma they have experienced through their behaviour. We will ensure staff are aware of the link between safeguarding and mental health, emphasising that mental health issues can sometimes be indicators of abuse, neglect or exploitation.
A safe place will be provided for pupils to discuss concerns about their experiences of lockdown and make disclosures where necessary.
The school will be aware that members of the school community may have experienced overwhelming emotions during the coronavirus pandemic, potentially to a particularly sharp degree during the period of national lockdown.
One of the school’s key priorities is ensuring the school community feels safe and supported.
We will continue to work with DDAT and our LA to discuss the wider support services that are available and to secure services for additional support and early help where possible, and consider how these might apply to pupils who were not previously affected.
Our wellbeing lead will receive training as part of the government’s Wellbeing for Education Return programme. This individual will thereafter disseminate the learning and practice to staff and pupils within the school.
All staff will work together as a team to help pupils feel safe, understand the school’s expectations and give them a sense of control.
Clear guidelines and expectations will be given to pupils for any routines in place at school. These will be adapted as required and any adaptations will be fully communicated to all members of the school community to ensure they know exactly what is expected of them and have a sense of control.
We understand the importance of positivity during this time and will ensure pupils leave the school every day with a positive mindset. This approach will help them to feel safe and look forward to being at school.
Pupils may likely be experiencing a range of emotions, whether this is excitement or anxiety, so we will ensure they feel safe both physically and emotionally. Staff are working together to create a warm and welcoming environment which builds a sense of belonging despite the necessity of social distancing measures. Safe areas have been created where pupils can spend time if they are feeling overwhelmed.
We understand that pupils will have experienced many overwhelming emotions during the coronavirus pandemic, and some may have faced loss and trauma. We will ensure that an emotionally safe environment is fostered that nurtures and supports pupils and focusses on rebuilding and reconnecting.
The wellbeing of staff is of paramount importance to the school and to DDAT. We promote a culture of communication and openness with all staff. All staff will be updated with any changes to the school’s plans and what is expected of them, to ensure they feel well-informed, involved and valued.
As staff may not be able to connect in the staff room or have informal conversations in corridors or their colleagues’ classrooms due to social distancing measures, we will continue to consider ways staff can stay connected with one another to avoid any feelings of isolation, e.g. through virtual catchups.
We would like to encourage staff to first approach their line manager to discuss any mental health concerns or wellbeing issues they may be experiencing. This may then be taken to the designated mental health lead or DDAT HR team for further support, if required.
The school also promotes an ‘open-door policy’ amongst its senior members of staff, meaning we aim for all staff members to feel able and comfortable to approach members of the SLT to discuss their concerns. DDAT will be providing training, support and coaching for Senior Leaders in school which can then be disseminated to all staff.
Pastoral staff are expected to continue to keep in touch with parents and make sure we know about any other relevant information about pupils’ circumstances, e.g. bereavements, illnesses and family challenges.
Staff wellbeing and workload
The governing body and SLT will continue to have regard to staff work-life balance and wellbeing, understanding that some staff members may be particularly anxious during this time. We will ensure staff are aware of the measures we are putting in place to support them and that they are involved in this process.
SLT will continue to monitor the concerns of staff and provide any support they require from the school. School leaders will ensure they keep connected with staff, ensuring regular catch-ups are organised and utilised to understand how staff are coping.
Weekly staff briefings will be held in teams or via email, adhering to social distancing measures. These briefings will be used to check in with each other, build the understanding of the team, share what is working, and discuss what practices may need adapting.
Our school understands that some members of our community may have experienced loss due to coronavirus. We will ensure we have provisions in place to support these members of our school community.
Pastoral staff and the headteacher are responsible for coordinating the school’s bereavement support approach. They will meet to discuss how best to support individuals that have been affected. The headteacher will talk to the individual about the following:
The following external agencies can provide extra support if required:
We will maintain our usual policy on school uniform during the period of return to full provision. We will inform all parents of this arrangement, and ensure they are aware that school uniforms do not need to be cleaned more often than usual, nor do they need to be cleaned with any different methods to usual.
Where the weather is cooler over the Winter and early Spring months, we will permit pupils to bring additional warm clothing to school, which they can wear in classrooms that have become chilly as a result of increased ventilation.
School meals, including FSM, will also return to full operation. FSM support will continue for eligible pupils who are not attending the school site due to public health advice, as has been the case during the national lockdown.
Before- and after-school care
We will resume before- and after-school care for pupils, where that care supports parents to attend work, education and access medical care, and supports pupil to complete wider education and training. We will inform parents of these conditions and ensure that they understand that they should only use this provision in line with these circumstances.
Some extra-curricular activities, such as music, dance, drama and sports clubs, will have additional measures to be implemented in order to run, e.g. no physical contact, appropriate social distancing, smaller groups than usual, and increased ventilation.
The following before- and after-school clubs will be restarted from 8th March:
Hall 1 C4, C5 & C6 (Pick up from Hall 1)
Hall 2 C7 & C8(Pick up from car park gate from Hall 2)
Fitness is fun
Hall 1 C4, C5 & C6 (Pick up from Hall 1)
Hall 2 C7 & C8(Pick up from car park gate from Hall 2))
Hall 1 C4, C5 & C6 (Pick up from Hall 1)
Hall 2 C7 & C8(Pick up from car park gate from Hall 2)
Hall 1 C4, C5 & C6 (Pick up from Hall 1)
Hall 2 C7 & C8(Pick up from car park gate from Hall 2)
Hall 1 C4, C5 & C6 (Pick up from Hall 1)
Hall 2 C7 & C8(Pick up from car park gate from Hall 2)
Other clubs will only be restarted when it is safe to do so. The relevant staff members will be informed of any changes.
The school will encourage staff and pupils to walk or cycle to school, or be dropped off by a member of their household, where possible. We will encourage our school community to avoid public transport; however, if individuals need to use public transport to get to school, we will advise them to avoid peak times and follow guidelines on social distancing and wearing protective clothing, e.g. face coverings.
The school will contact the transport provider for the school’s dedicated transport service, ensuring they can support the appropriate infection control measures onboard the service.
The school will only resume educational visits once government advice changes, and only in accordance with their insurer’s requirements.
To help reduce the spread of coronavirus, focus will be placed on maintaining general ventilation in the school in line with the HSE’s guidance. We will consider ways to maintain and increase the supply of fresh air, e.g. by opening windows and doors.
The site manager’s responsibility
The site manager will be responsible for ensuring that all necessary actions were taken in advance of the school opening.
Insurers will be notified of any changes that are made to the premises that they need to be aware of.
Exams and assessments
As all statutory assessments have been cancelled, the school will ensure that teachers prepare some form of informal assessment of pupils for the Summer term, in order to monitor pupils’ progress, identify any issues and support transitions where applicable.
The school will ensure it is prepared for an Ofsted inspection of any form, including a remote monitoring inspection if applicable. Whilst routine, graded inspections are not expected to resume until the Summer term, we will continue to review our practices and policies to make sure we are prepared for that time. We will also ensure all staff are informed as soon as possible in the event that a monitoring inspection is planned at the school, or in the event that Ofsted updates its inspection expectations.
Some DDAT schools will participate in pilot inspections during the Spring Term 2021. School leaders will advise all staff of participation in the pilot programme and the school will receive full support from the DDAT central team.
DDAT Multi-Academy Trust (MAT) Review
A MAT review will take place during the Spring Term 2021 and all staff in schools will be invited to participate in this. Further details will be provided which will include details of a full staff survey and any follow up participation.
Our plans for the return to full provision and all associated procedures will be communicated to all relevant stakeholders, including pupils, parents, staff, visitors, suppliers and contractors.
Parents will be informed of:
These arrangements will be communicated via letter. Parents will be expected to share this information with their children.
Staff will be informed of all relevant plans, including infection control measures, timetable changes or changes to their role and expectations of them, and will be given the opportunity to address any specific concerns. Staff meetings and training days will take place before the school opens, to take staff through all of the arrangements. Staff will be engaged regularly to get their feedback on the arrangements that are in place.
We will ensure that all contractors and suppliers are prepared to support our plans.
Cleaning staff and contractors will be informed of the new infection control requirements and additional time for these to be completed will be agreed.
Monitoring and review
This plan will be reviewed continually by the headteacher and other relevant members of staff in line with guidance from the government, PHE, and DDAT.
Any changes to the plan will be communicated to all relevant stakeholders.
Dear Parent / Carer,
We have been advised by Public Health England that there has been a confirmed case of COVID-19 within the school.
We know that you may find this concerning but we are continuing to monitor the situation and are working closely with Public Health England. This letter is to inform you of the current situation and provide advice on how to support your child. Please be reassured that for most people, coronavirus (COVID-19) will be a mild illness.
The small number of children who have been in close contact with the individual who has tested positive for coronavirus (COVID-19) have received a letter asking them to stay at home for 14 days.
The school remains open and your child should continue to attend as normal if they remain well.
What to do if your child develops symptoms of COVID 19
If your child develops symptoms of COVID-19, they must not come to school and should remain at home for at least 10 days from the date when their symptoms appeared. Anyone with symptoms will be eligible for testing and this can be arranged via https://www.nhs.uk/ask-for-a-coronavirus-test or by calling 119.
All other household members who remain well, must stay at home and not leave the house for 14 days. This includes anyone in your ‘Support Bubble’.
The 14-day period starts from the day when the first person in the house became ill.
Household members should not go to work, school or public areas and exercise should be taken within the home.
If you require help with buying groceries, other shopping or picking up medication, or walking a dog, you should ask friends or family. Alternatively, you can order your shopping online and medication by phone or online.
Household members staying at home for 14 days will greatly reduce the overall amount of infection the household could pass on to others in the community
If you are able, move any vulnerable individuals (such as the elderly and those with underlying health conditions) out of your home, to stay with friends or family for the duration of the home isolation period.
The most common symptoms of coronavirus (COVID-19) are recent onset of:
For most people, coronavirus (COVID-19) will be a mild illness.
If your child does develop symptoms, you can seek advice from the nhs.uk website at https://www.nhs.uk/conditions/coronavirus-covid-19/check-if-you-have-coronavirus-symptoms/. If you are concerned about your child’s symptoms, or they are worsening you can seek advice from NHS 111 at https://111.nhs.uk/ or by phoning 111.
How to stop COVID-19 spreading
There are things you can do to help reduce the risk of you and anyone you live with getting ill with COVID-19
Further information is available at https://www.nhs.uk/conditions/coronavirus-covid-19/
WELCOME BACK TO SCHOOL
2nd September 2020
Firstly, on behalf of all staff in school, we are delighted to welcome back children to school this week. I would like to take this opportunity to remind you of the most recent rules and guidance around isolation:
I appreciate that information and guidance can change very quickly, so I will ensure that you are updated should there be any further changes to rules and restrictions that affect you.
A very detailed and thorough risk assessment has been undertaken at school to minimise risk and to keep all staff and children safe. This includes among many things - a rigorous handwashing and hand sanitising programme, staying together in a class bubble, own stationery packs, staggered lunch breaks etc.
More specifically to reassure you, if a child was to develop any COVID symptoms eg: high temperature they would be supervised and kept safe and you will be phoned to pick them up from school.
Thank you for your continued support as we work together to keep our school and community safe.
MESSAGE FROM THE OFFICE STAFF
The school office is still open for enquiries. Please ring on 01332 291140 option 0 or email firstname.lastname@example.org.
CORONAVIRUS UPDATE 14th APRIL
Dear Parents and Carers,
I hope you and your families are all safe and well – we miss seeing you all in school. Due to the coronavirus (COVID-19) outbreak, schools, colleges and childcare providers will continue to be closed to the majority of pupils until further notice. We have continued to stay open for a small group of children and staff have been working really hard at home to provide children of all ages with activities and learning to do from home. Keep checking the school website for weekly updates and newsletters from each phase. If the work suggested in your child's phase seems too difficult or they need something more challenging, please look in other phases to find work that will suit them better. The BBC is enhancing its education provision to include daily lessons starting from 20 April 2020 - we will give you more information about this when we have it.
Please remember to make sure your children are safe when working online and be aware of the different scams and misleading posts on the internet and through social media - think very carefully before you open any attachments or provide personal details to people or organisations. Click here for more information on how to protect yourself.
We have provided contact details for some key people in school who you may wish to speak to about any issues that are affecting you during these unusual circumstances. School will continue to provide food vouchers to families who are eligible whilst school is closed. These will either arrive by post or directly to your phone/device. Click here for more information about Free School Meals.
Please remember the Government advice:
Stay at home - Protect the NHS - Save lives
CORONAVIRUS UPDATE 24th MARCH
Last night, the government issued instructions that everyone in the country must
STAY AT HOME
See more details here
It is vitally important that EVERYONE follows these instructions to ensure that we do not have too many people getting sick at the same time, because the NHS will not be able to cope.
In line with the latest Government guidelines, school is now CLOSED to most children. We do not yet know when we will reopen, but we will regularly update the website, and we will send out a text message for any important information. We are also planning on using email to send out more detailed information - if you have not already given us an email address, please email it to email@example.com .
We have contacted all the parents whose children fall in the vulnerable category identified by the Government. If you are a Key Worker (see Government list here) and you are struggling to find childcare, please contact school on Monday to see whether we can help you.
It is important that your child continues learning even though they are not at school. You should have received a pack of activities for your child - please support them to do some learning each day if they are well. The teachers have also put links to lots of websites and online activities that can help your child to learn - see the appropriate year group under Parents>Coronavirus Work for Children
Please keep checking back, as the teachers will add more as time goes on.
Whilst your child is at home, please remember that schools are closing to try to stop the spread of Coronavirus, so it is important to follow the Government guidelines regarding social distancing. Children should be staying at home wherever possible, and visitors should be limited. Remember, older people are particularly at risk, so please take particular care around them. Please see the Government guidelines on Social Distancing.
We know that children are worried about Coronavirus, so please take some time to reassure them. Evidence so far shows that children generally are not very badly affected by it, and have mild symptoms. Schools are not closing because children are at risk, but to help slow its spread through the country.
Please take care and keep safe. We look forward to welcoming the children back to school when the crisis is over.
CORONAVIRUS UPDATE 17th MARCH
Yesterday the Government introduced new guidance on whole household isolation for symptoms of Coronavirus.
If anyone in your household has either or both of the Coronavirus symptoms, which are:
then the entire household must self-isolate for 14 days.
This means that if anyone who lives in the house has these symptoms, then none of the children who live there can come to school.
Please telephone school to let us know if this is the case.
More information about what you need to do, please go to the Government website:
It is important that children continue with their learning while they are not at school, if they are well enough. We are putting together packs of work which will be sent out for children to complete.
We will also put links to useful websites and other work that can be done in the section CORONAVIRUS WORK FOR CHILDREN
If the school is required to close, then we may use emails to communicate with parents. If you have not returned the update letter that has just been sent out requesting this, please send your email address, together with the names and classes of your children, to firstname.lastname@example.org
13th March 2020
Dear Parent / Carer,
Following the latest advice published by the Government yesterday, I want to update you on the actions that we are taking in school, and what we need you to do.
The latest Government advice is that schools do not need to close, and that children should continue to come to school if they are well. However, you should now look out for the symptoms of Coronavirus, which are:
If you child has these symptoms they should stay away from school for 7 days. They can return after 7 days even if they still have a cough, as long as their temperature is normal. See the back of this letter for the advice and where to find more information. If your child starts to show these symptoms in school, we will contact you and ask you to come and collect them.
In school, we will continue to ensure the highest hygiene standards through regular cleaning and ensuring the children wash their hands regularly and use tissues for coughs and sneezes. Please encourage them to do the same at home. We have also noticed that some children are starting to get dry, red hands, so please use hand cream or moisturiser on them at home to help prevent this.
Although we are not planning on closing the school at the moment, we may need to in the future if we are advised to do so. If this is necessary, we will notify parents by text message, and also put a notification on our website. It is therefore very important that we have an up-to-date mobile number for you. If you have changed your number recently, please let us know – you can give a note to the class teacher, come to the office, or email us on email@example.com.
The information at the moment suggests that children are less likely to get Coronavirus than adults, and generally only have mild symptoms. However, children with serious medical conditions such as reduced immunity, severe asthma or heart conditions may be at higher risk. If you feel that your child falls in this category, please contact Miss Fryer, so that we can help to keep them safe.
I understand that this is a worrying time for everyone, but please be assured that we will follow the expert advice and take all necessary actions. I will keep you updated with any changes to this advice.
Mr Nigel Daintith
GOVERNMENT ADVICE - CORONAVIRUS
What to do if you have symptoms
Stay at home for 7 days if you have either:
This will help to protect others in your community while you are infectious.
Do not go to a GP surgery, pharmacy or hospital.
You do not need to contact NHS 111 to tell them you’re staying at home.
We will not be testing people who are self-isolating with mild symptoms.
If you have to stay at home, you can find information on what to do here:
Use the NHS 111 online coronavirus service if:
You can access NHS 111 online here:
You should remain at home until 7 days after your symptoms started.
After 7 days, if you feel better and no longer have a high temperature, you can go back to doing what you would normally do.
The cough may go on for some weeks in some people, even though the coronavirus infection has cleared. A cough by itself does not mean you have to stay at home for more than 7 days.
If you do not get better after 7 days use the 111 online assessment service before you leave your home or let visitors in.
(source: NHS 111 online)