Entry and Exit from the school

• All visitors must report to the main reception upon entering the school premises
• Visitors must press the call button to gain entry. They must inform the Receptionist of who they are and state the reason for their visit.

Office opening hours for general enquiries: 8.30 - 4.30pm,  you can also call on 01332 241140  or email admin@arboretum.derby.sch.uk

Physical Contact and Restraint

Members of staff may have to make physical interventions with children. Members of staff only do this where it is necessary to protect the child, or another person from danger and when the member of staff has received appropriate training. Please ask for a copy of our Physical Intervention Policy if you wish.

Photographing Children

Every effort will be taken to allow parents/carers to take photographs and videos of their own children after any events, activities or performances have ended. Videos are not permitted during any school activity, event or performance on or off site in order to ensure all safeguarding expectations are met. There are restrictions on the use of images of children (e.g. data protection) and may be health and safety considerations.

We adhere to the following guidelines:

• We seek parental consent for the use of photographs and images for use by the school (including the school website and brochures) when a child joins the school.
• If visitors come to the school to make videos or take photographs for use outside the school we will seek specific parental consent.
• Staff will be sensitive to the feelings of pupils who may be uncomfortable about being photographed.
• Staff will be aware of the use of flash photography and the impact it may have on some of our pupils.
• Children are not named in our publications.

Transporting Pupils

 In certain situations e.g. out of school activities, staff, volunteers or governors may agree to transport pupils. Wherever possible any transport arrangements should be made in advance by a designated member of staff. Any transport should be provided other than in private vehicles, with at least one adult additional to the driver acting as an escort. Before and After School Activities and Educational Visits Staff and volunteers should take particular care when supervising pupils in the less formal atmosphere of an educational visit, particularly in a residential setting, or after-school activity. Staff and volunteers remain in a position of trust and the same standards of conduct apply. The school has a policy on educational visits which forms part of this policy

Staff Conduct

Staff are required to work in a professional way with children. Our Code of Conduct makes all staff aware of the procedures and protocols that must be adhered to in regard to:

• Physical intervention
• Cultural and gender stereotyping
• Dealing with sensitive information
• Contacting children through private telephones (including texting and), emailing, using MSN, or social networking sites is not permitted.
• Disclosing personal details must not happen
• Meeting pupils outside school hours or school duties is not permitted

Confidentiality

Members of staff may have access to confidential information about pupils in order to undertake their responsibilities. In some circumstances the information may be highly sensitive. Confidential or personal information about a pupil and/or their family must never be disclosed to anyone other than on a need to know basis. Pupil and staff records are all kept securely.

Safer Recruitment

When recruiting new staff, at least one member of the interview panel will have successfully completed the Safer Recruitment training and will be involved throughout all stages of the recruitment and selection process.

Allegations against a member of staff

 Any concerns about a member of staff’s conduct should be passed on to the Head teacher, Mrs Phillips. If the concern is about the Head teacher, it should be reported to the Chair of Governors, Mrs Forster.

Single Central Record

The Single Central Record holds information on all staff and visitors, including volunteers and contractors working in the school. The school business manager is responsible for the upkeep of the SCR and the Head teacher monitors it regularly in line with OFSTED requirements. The Safeguarding Governor also checks it termly.